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The Basics of Enterprise DCMS
Document
Content Management is not only storage and retrieval. Document
Management solutions must include automated workflows to support the
management of contents throughout its entire lifecycle, from initial
content creation to final disposition. This process automation is
key to systemic enforcement of content management policies.
Content
management provides the visibility and control of data, which is
vital to the process of developing retention schedules that identify
the reasons a document is being kept, how long it must be kept, and
who can authorize its final disposition.
Processes,
including those critical to document management and compliance,
should be tightly controlled. Additionally – and this is critical
– these process-based systems should allow for easy modification
and optimization of processes, enabling companies to address new
requirements as new compliance regulations come into effect.
What is an Enterprise Document Content Management
System (DCMS) ?
Document
Content Management System is software package designed for large
enterprises and workgroups to manage the growing number of
unorganized electronic form of documents. The system should help the
corporations to manage the intellectual properties, which are
scattered over in individual PCs, distributed file servers or even in
numerous kind of unsynchronized application files. Document
management should manage the entire life cycle of a document, from
creation through multiple revisions and finally into long-term
storage and records management.
The
unorganized contents available with a corporation are
Incoming
Correspondence coming through Post or courier
Incoming
Correspondence coming through Email along with attachments
Incoming
Fax
Out
going correspondence prepared in word processor and spread sheets or
by similar applications
Cold
data generated from Legacy or other 3rd party
applications
Audio
or video files/ media
Technical
drawings
< The above is an extract - for full document please write to
Marketing@stex.com >
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